Mobile Attendance Systems That Will Make Your Team’s Life Easier

Mobile phones have become indispensable tools for communication and productivity. Beyond their traditional uses, smartphones are now changing how businesses track and manage employee attendance.

This post will explore the benefits and best practices of using mobile phones in employee attendance management and compare the most popular tools in the market.

What Is a Mobile Attendance System?

A mobile attendance system is a technology-based solution that allows organizations to track and manage employee absences using mobile devices such as smartphones or tablets.

With a mobile attendance system, employees can use their mobile devices to clock in and out of work, record breaks, and submit leave requests.

Main Benefits of Mobile Attendance Systems

• Streamlined processes. Mobile attendance systems automate attendance management tasks, such as calculating work hours, overtime, and leave balances, saving time and reducing administrative workload.
• Real-time monitoring. Managers can access attendance data in real-time, which allows them to identify absenteeism and other worrying patterns and take necessary actions promptly.
• Increased productivity and communication. Mobile attendance apps let employees know where their colleagues are so that everyone can be more coordinated. Moreover, employees can easily record their work status using their own mobile devices and see who is available to talk and who is not.

Main Types of Mobile Attendance Management Systems

• Self-scheduling systems offer several benefits for both employees and employers. For employees, self-scheduling allows for greater flexibility in their work schedules, giving them more control over when to work. This can be especially helpful for those with other commitments outside their career, such as childcare or eldercare. And as for employers, self-scheduling can lead to increased productivity and engagement from employees and better customer service.
• Time clock apps are the most popular type of mobile attendance system. This is because they are effortless to use. All employees need to do is clock in and out when they start and end their shifts. Time clock solutions can also track overtime hours and vacation days.
• GPS tracking apps use the GPS on employees’ smartphones to track their location. This information is then used to calculate how long they have been working.

Now, let’s look at some examples.

actiPLANS Mobile: One System to Schedule Employee Leaves, Shifts and Set Statuses

actiPLANS Mobile is an attendance system that allows employees to access and manage their work schedules and time off requests.

It is a part of the actiPLANS work scheduling suite designed to help businesses streamline employee scheduling and attendance tracking processes.

Key features:

• Schedule Management. actiPLANS Mobile provides a convenient way to access work schedules on the go. Employees can view their own and their colleagues’ upcoming shifts and receive notifications about any schedule changes or updates.
• Leave Management. The app enables employees to request time off, such as vacation or sick leave, directly from their mobile devices.
• Notifications. Right in the app, employees can create comments and notifications, such as early departure notices.

Why Choose actiPLANS Mobile

actiPLANS Mobile provides numerous benefits for both employees and managers. Here are the most notable ones; at least, our users say so.

• No special training is required so that you will transition your staff in minutes.
• Scheduling conflicts will be minimized, as both managers and staff will be able to see their colleagues’ pending/approved PTO.
• Integration with actiTIME will let you combine the features of a self-scheduling app and a time tracker.

actiTIME Mobile: More Than Just a Time-Tracker

actiTIME Mobile is a great way to combine hassle-free time logging and PTO request management. It’s a task and project management app that allows for real-time tracking and provides accurate and up-to-date information, which is especially important for businesses with remote or flexible work arrangements.

Key features:

• Time tracking. Users can easily record the time spent on different activities and submit their timesheets on the go.
• Workload management. actiTIME Mobile enables users to check out their assignments, create new tasks, comment on existing ones, and more.
• Attendance management. With just a few taps, employees can clock in and out, request time off, change their work status, and view their attendance history.

With its user-friendly interface and comprehensive reporting capabilities, actiTIME Mobile can become a valuable asset for individuals and businesses striving for efficient time management.

“The iPhone application helps me track my time even if I’m not in the office.”

“I’m also happy with the quality of the actiTIME support service – every time I ask a question, I receive a very quick answer!”

Monica

Workyard: GPS Tracking for Field Workers

Workyard is a mobile attendance management system designed to help construction, electrical, and other field services better manage their workforce by tracking employee hours, locations, and mileage.

Key features:

• GPS time clock. The GPS feature ensures that employees can only clock in when physically present at the designated work location. This eliminates the possibility of fraudulent clock-ins and enhances accountability.
• Geofencing. Geofencing allows employers to set up virtual boundaries around specific work locations. The system automatically records their attendance when employees enter or exit these boundaries. This feature helps businesses ensure employees work at the right locations and reduces the risk of time theft.

“With the GPS tool I cam let customers know ETAs without bothering employees with calls/texts while they are driving.”

Ian C.

In the End, It’s Whatever Works for You

Of course, what works for one business won’t necessarily work for all. For some, it’s critical to see the exact minute when employees come to work; for others, project progress may be the top priority.

Consider factors like industry specifics, workforce mobility, the number of locations you manage, etc., and you will be able to find a perfect mobile attendance system that best fits your organization’s needs and enhances overall efficiency.

Embrace the power of technology and make attendance management a seamless experience for your employees and HR team.

And if you’re like us and you trust employees in leading the attendance tracking process, then actiPLANS Mobile is a perfect solution for you.